Medical/Dental Professionals

Preparing for 2018-2019 Influenza Season

It is time to prepare for the 2018-2019 influenza season. Kaleida Health will continue to follow the New York State Department of Health directive, “Regulation and Prevention of Influenza flu-stickerTransmission by Healthcare and Residential Facility and Agency Personnel,” to document the vaccination status of healthcare personnel.

Following policy EH.09, the vaccination status of all healthcare personnel must be documented, and all unvaccinated personnel must wear a surgical mask at all times when influenza is declared prevalent by the New York State Commissioner of Health.

Based on the practices of other Western New York facilities and clinical best practice, Kaleida Health will no longer await the Commissioner of Health’s “mask mandate.” Following last year’s practice, employees and providers must either receive the influenza vaccine or decline no later than November 30, 2018 (or sooner if New York State declares influenza prevalent).

Beginning in October, Employee Health will host Flu Clinics across Kaleida Health. The schedule of flu clinics will be posted on Employee Health’s KaleidaScope page once available. At the time of vaccination, the Employee Health nurse will place a verification sticker on the provider’s Kaleida Health ID badge.

Providers vaccinated by a facility or provider other than Kaleida Health will need to bring official proof of vaccination to Kaleida Health’s Employee Health Department in order to receive their sticker of verification.

Those who decline the influenza vaccine must complete a “Declination of Influenza Vaccine” form. Anyone who declines the vaccine due to a medical condition will also need to complete the “DOH Medical Exemption Statement” form. Details for both forms are available on Employee Health’s website on KaleidaScope.

Employee Health, or a site designee, will apply an orange sticker on the right lower corner of the Kaleida Health ID badge of those who decline vaccination. Those with an orange sticker must wear a mask in areas where patients or residents are typically present once influenza is declared prevalent in our area.

Kaleida Health’s Medical Staff Office will be tracking providers’ vaccination status. All providers must submit a copy of their proof of vaccination or declination of vaccination to the Medical Staff Office. Please scan and email documentation to Sarah Cecilia at